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Minutes of the May 11, 2020 Executive Board Web Conference

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May 11, 2020 Web Conference

The Executive Board was called to order at 7:01 p.m. President Thomas was in the Chair. All members were present the reasons were acceptable to the Chair. Clarke Eaton, Advisor to the President and Filomena Lofranco, Executive Assistant to the President were also in attendance.

Agenda

The agenda was amended to add:

  • OFL solidarity and pride champion award

  • Board meetings

Moved by Thomas/Almeida

Therefore be it resolved that the OPSEU Executive Board adopt the OPSEU Executive Board Minutes of May 4, 2020 Web Conference.

Roll Call #1

Ainsworth, Anna  for

Almeida, Eddy  for

Arvelin, Ed  for

Cain, Geoff  for

Doran, Dave  for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth  for

Maszczakiewicz, Tara for

Morton, Lucy  for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie  for

Thomas, Warren  for

Usher, Joel  for

Van Zetten, Jennifer  for

Carried 21 for 0 against

Business Arising

Referral from May 4, 2020 Executive Board web conference:

Access to OPSEU/SEFPO buildings

Referral of this motion to President’s office for further clarification

Whereas Executive Board Members are the elected leadership within their regions and represent all of OPSEU/SEFPO; and

Whereas Executive Board Members are trusted and known individuals by the union; and

Whereas the ability to move freely from the entrances, meeting rooms and washrooms is not possible; and

Whereas Executive Board Members should be able to gain access to their regional membership centres and Head Office, or any other centrally used office;

Therefore be it resolved that Executive Board Members will be provided with the device(s) necessary (i.e. key, key fob, etc.) to be able to gain access to all Membership Centres within their own region and any centrally staffed building.

*work in progress

Unfinished Business

Items not dealt with from the May 4, 2020 Executive Board web conference

Mentorship Educational

Whereas there is strong research to support mentorship as a strategy for promoting women in leadership in unions; and

Whereas mentorship is implied to be effective in developing leadership in other equity seeking groups; and

Whereas mentorship is a proven method of engaging members in unions;

Therefore be it resolved that a research-supported educational be developed for mentors and mentees that can be offered at the regional level; and

Be it further resolved that this educational be available by November 30, 2020.

*work in progress

Executive Board Minutes

Discussion

Minutes-Synopsis

Discussion

Staff Notification

Moved by Nancekivell/Langford

Whereas the Executive Board Members in each region should know who the staff members are within their region;

Whereas when changes have been made in the staffing of the regional offices, notifications have not consistently been sent;

Whereas staff members on any form of a leave of absence are also not communicated consistently;

Therefore be it resolved that the policy re: New/Temporary Hire E-mail Announcement (9.1) be amended to include notifications of when staff members within their region are on a Leave of Absence;

Be it further resolved that all of these notifications will be sent within five (5) days of the change occurring.

Roll Call #2

Ainsworth, Anna  for

Almeida, Eddy  for

Arvelin, Ed  for

Cain, Geoff  for

Doran, Dave  for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth  for

Maszczakiewicz, Tara for

Morton, Lucy  for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie  for

Thomas, Warren  for

Usher, Joel  for

Van Zetten, Jennifer  for

Carried 21 for 0 against

Legal opinion regarding the OPS Oath as it relates to political activity

Discussion

Washroom use during OPSEU Annual Convention tiled doors

Moved by Usher/Labelle

Whereas OPSEU/SEFPO cares about the comfort and well-being of its members; and

Whereas the CLC, Ontario NDP, and likely other entities, have permitted use of MTCC washrooms on the floor during periods when the doors are tiled at conventions; and

Whereas at the 2019 OPSEU/SEFPO Annual Convention access to these washrooms was denied to some during periods when the doors were tiled;

Therefore be it resolved that OPSEU/SEFPO utilize the amenities of the venue where their Annual Convention is held and permit the use of MTCC washrooms on the floor during periods when the doors are tiled at their Convention.

Moved by Usher/Maclam – Referral to the First Vice President/Treasurer office to look into

Roll Call #3

Ainsworth, Anna  for

Almeida, Eddy  for

Arvelin, Ed  for

Cain, Geoff  for

Doran, Dave  for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth  for

Maszczakiewicz, Tara for

Morton, Lucy  for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie  for

Thomas, Warren  for

Usher, Joel  for

Van Zetten, Jennifer  for

Carried 21 for 0 against

Electronic voting and electronic meetings

Discussion

CAAT Support – question on furlough from CEC

Discussion

President’s Report

Internal Issues

Triage Update 

Discussion

Regularly scheduled Executive Board and Committee meetings in May

Moved by Thomas/Almeida

Whereas there is a regularly scheduled Executive Committee and Executive Board meeting in May 2020; and  

Whereas the Executive Board has been meeting weekly since the beginning of the COVID-19 pandemic and will continue to meet weekly for its duration;  

Therefore be it resolved that the Executive Board postpone the regularly scheduled May 2020 Executive Committee and Executive Board meeting due to the COVID-19 pandemic. 

Roll Call #4

Ainsworth, Anna  for

Almeida, Eddy  for

Arvelin, Ed  for

Cain, Geoff  for

Doran, Dave  for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth  for

Maszczakiewicz, Tara for

Morton, Lucy  for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie  for

Thomas, Warren  for

Usher, Joel  for

Van Zetten, Jennifer  for

Carried 21 for 0 against

Staffing Issues – In Camera

Central Labour Updates (OFL/NUPGE/CLC)

Other Business

Committee Reports

Elections for the following committees:

CPAC

The following Board members were nominated and indicated their willingness to stand for election; Anna Ainsworth and Geoff Cain.

Due to the COVID-19 pandemic elections were conducted via anonymous electronic voting using Survey Monkey.

There was a tie and a new vote was sent out.

President Thomas announced the election of Geoff Cain to CPAC

Pension Liaison

The following Board members were nominated and indicated their willingness to stand for election; Ken Steinbrunner and Drew Finucane.

Due to the COVID-19 pandemic elections were conducted via anonymous electronic voting using Survey Monkey.

President Thomas announced the election of Ken Steinbrunner to Pension Liaison

Staff Negotiating

Tara Maszczakiewicz was acclaimed to the Staff Negotiating Committee. Lucy Morton declined the nomination.

Staff Pension Plan Trustee

The following Board members were nominated and indicated their willingness to stand for election; Geoff Cain and Janel Perron.

Due to the COVID-19 pandemic elections were conducted via anonymous electronic voting using Survey Monkey.

President Thomas announced the election of Janel Perron to Staff Pension Plan Trustee

New Business

OFL solidarity and pride champion award

Discussion

Board meetings

Discussion

Adjournment

The Executive Board adjourned at 9:11 p.m. All members were present.

Warren (Smokey) Thomas, President
Nicole Glass, Corporate Secretary