Title: Secretary – Education (40)
Location: Campaigns, Policy Research & Education Unit, Political Action and Education Division, OPSEU/SEFPO Head Office, 100 Lesmill Rd, Toronto, ON M3B 3P8
Reporting to: Supervisor, Campaigns, Policy Research & Education Unit
Search Type: Open to all OPSEU/SEFPO members
Salary: $1,520.00 to $1,587.00 per week (Range 5 – Support)
Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement

Principal Duties:

Provides secretarial and clerical support services to the Unit:

• Responds to general enquiries
• Takes minutes or recordings of meetings in the absence of an administrative assistant
• Receives and takes messages and refers to proper individual
• May organize large mail out of resource materials as requested
• Books appointments and meetings for the Unit and coordinates special conferences as required
• Produces agenda and minutes for Unit meetings
• Maintains and updates records for filing systems and/or databases
• Compiles summary reports from information as requested
• Prepares documents, reports, briefs, composes letters and acknowledgements
• Proofreads and corrects prepared materials for correct grammar, format, completeness and content
• May make arrangements for meetings and may assist in organizing conferences including registration
• Assists in organizing materials for distribution
• Maintains and updates procedures manuals of own position
• May train others in their area of responsibility
• Perform other related duties as assigned

Qualifications:

• 2 year Community College Certificate and two years of related work experience (or an equivalent combination of experience and education)
• Knowledge of office management principles
• Knowledge of OPSEU/SEFPO organization, structure and policies
• Understanding of and commitment to labour movement and social democratic philosophy
• Understanding of and commitment to the principles of anti-racism, equity, diversity and inclusion
• Requires intermediate PC skills and knowledge of relevant software packages
• Requires tact and diplomacy skills

OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.

A total of 60% or greater must be achieved in the competition process to obtain the position.

Please advise should you require any accommodation to participate in this competition.

Expression of Interest – 2-step process:

1. Submit your resume with cover letter in Word or PDF to competitions@opseu.org quoting “24.047 – Secretary – Education (40), Campaigns, Policy Research & Education Unit” by 5:00 pm (Eastern Time) on December 5, 2024;
2. Complete OPSEU/SEFPO Job Applicant Survey – Please click the link below: https://forms.office.com/Pages/ResponsePage.aspx?id=ntqy3vmHp0WKvIeSS54XACSzxUJfqY5Ehbkv7jfWaYpUNEZBWDlJMDFJVUVDSVA2QTAzSlZFQlNKRyQlQCN0PWcu

To be considered in the job competition, it’s essential to complete both steps of the two-step submission process. Failure to do so may result in disqualification from consideration.